About TalentUp Africa

TUA (TalentUp Africa) is a global training, recruitment, outsourcing, and relocation company based in the US, Nigeria, and Barbados. We work with the goals to empower top African tech professionals; break through global barriers; and to solve the global tech talent crisis by opening opportunities for African talent and global firms.

At TalentUp Africa fun is key to everything we do. We believe having fun is a way of unlocking both individual and team potential. We encourage and believe in the power of curiosity, and its contribution to personal fulfillment and company success. We are one team, and prioritize teamwork, openness, and transparency, care for each other, and integrity in all that we do.

Job Summary

We are looking to hire a Training Logistics Coordinator (TLC) who will play a crucial role in ensuring the smooth operation and success of TUA Training Programs. The ideal candidate will support the Chief of Staff (COS) to coordinate training activities, manage logistics, and support the overall development and facilitation of our training programs. 

Responsibilities

• Create Training Requirement Document (TRD) (planning, management and execution of logistics) for our training programs
• Review and recommend solutions to processes the program
• Communicate reports about training program management to the Chief of Staff
• Execute, maintain, and manage the training program schedule
• Engage closely with the Chief of Staff to help determine the best implementation methods as well as a reasonable implementation schedule, conducting participant follow-up post training, and giving special attention to participants’ needs through all trainings
• Providing support for other key activities and events such as implementing purchase plans, comparing prices, handle training programs, researching products/services, and networking with suppliers ensuring that specific tasks are well understood, prioritized, well-coordinated, and to make sure all items purchased are used effectively and efficiently.
• Conduct user and market research where required, as part of training discovery
• Fully responsible for the Program’s effectiveness and efficiency
• Research and benchmark of products/services across locations in Kenya
• Secure and manage training locations, this includes negotiating with and managing vendors
• Effectively establish program cost and schedule baselines, and create, manage, and report metrics to this baseline
• Take ownership in planning, and the execution of the training, answering and responding to outside communications, such as phone calls and emails
• Responsible for continuous review, feedback, and measurement to verify the quality of the completed training program and recommend continuous improvement/operational excellence initiatives

Education and Experience

• Bachelor's degree in Business Administration, Operations, Management, or related degree
• Must be a Kenyan national
• Direct program management experience
• At least 3-years relevant experience in organizing and leading projects (training, coordinating and logistics, documentation, monitoring and evaluation)
• Excellent communication and interpersonal skills
• Experience working in supervised and unsupervised environments
• Able to communicate effectively with the management and team members

Critical Success Factors

• Strong interpersonal and soft skills to establish effective cross-functional working relationships and engagement
• Enjoy working with a team and sharing knowledge to improve processes and efficiency
• Demonstrate strong attention to detail and problem-solving ability
• Excellent written and verbal communications skills
• Great organization and time management capability for overseeing multiple tasks and prioritizing as needed
• Proactively recognize needs and take the initiative to share thoughts and possible solutions
• Demonstrable ability to think broadly about quality training, participant satisfaction, and organizational impact
• Creating timelines and work plans for each event, as directed by the Chief of Staff. Ensuring appropriate supplies are on site for all trainings
• Summarizing post-training evaluation results for trainings to Chief of Staff as stipulated
• Supporting administrative functions and compiling reports of training program as needed